Accounts payable outsourcing that checks every invoice.
AI reads each invoice. A person verifies every one. Clean data lands in the AP system you already use. From $1 per invoice.
- Every invoice verified by a person, not a sample
- Works with QuickBooks, NetSuite, Bill.com, Sage and most other AP systems
- Month to month. No software to buy.
How outsourced accounts payable works with us
Nothing changes for your vendors. Nothing changes in your accounting software. The keying stops.
Email forward, a shared folder, or your vendor portal. Vendors keep sending invoices the way they do today.
Vendor, invoice number, dates, line items, totals, a suggested account from your chart of accounts, and a match to your purchase order if you use them. Seconds per invoice.
Not a sample. Every one. Anything odd gets flagged to you with a note, never guessed.
Pushed straight into QuickBooks, NetSuite, Bill.com or Sage. Anything else gets an import-ready spreadsheet. Your approvals stay with you.
What invoice processing costs you today, and with us
Industry average is $9.40 per invoice all-in, and $15 or more where it's mostly manual. That's the time, the rework, the late fees, and the person doing the keying.1
$750 per month minimum. Month to month. No software to buy.
- AI extraction plus a human check on every invoice
- Delivered into the AP system you already use
- Exceptions flagged to you with a note, same day
- Full AP (GL coding, approval routing, payment-run prep) quoted once we've seen your flow
Median pay around $47k a year before benefits and overhead.2 One person, one point of failure.
Licenses plus setup. Your team still handles exceptions and whatever the OCR got wrong.
Cheap keying. Accuracy varies, and nobody on their side owns the result when a number is wrong.
1 Ardent Partners, AP Metrics That Matter, 2025: $9.40 average cost per invoice; $15 to $40 for primarily manual processes. 2 U.S. Bureau of Labor Statistics, bookkeeping and accounting clerks, median annual wage, 2023. Estimates only. Your number comes with the free 25.
How the free 25 works
Four steps. The first one is a 20-minute call.
20 minutes on how invoices move through your company today: where they come in, who touches them, where they stall. No pitch.
Any format, any vendors. Email them or drop them in a shared folder.
they come back as a spreadsheet: every field extracted, every invoice checked by a person. Plus your per-invoice quote.
From $1 per invoice, month to month. If it isn't, you keep the spreadsheet and we part friends.
What you get back
A spreadsheet with every field, every invoice, a person's initials on each row, and anything odd flagged with a note. Once you're a client, the same data goes straight into your AP system, or comes as an import-ready file you upload in one step.
| Vendor | Invoice # | Invoice date | Due | Total | Purchase order (if you use them) | Account (suggested) | By | Status |
|---|---|---|---|---|---|---|---|---|
| Summit Office Supply | SOS-44812 | Aug 15 | Sep 14 | $1,284.50 | #2291 | 6120 Office Supplies | EC | Verified |
| Northline Freight | NF-20931 | Aug 10 | Sep 09 | $3,960.00 | #2284 | 5310 Freight In | EC | Verified |
| Northline Freight | NF-20931 | Aug 10 | Sep 09 | $3,960.00 | #2284 | 5310 Freight In | EC | Flagged: duplicate of row 2 |
| Brightwater Utilities | 7720-0831 | Aug 21 | Sep 20 | $612.07 | — | 6400 Utilities | EC | Verified |
| Keystone Parts Co. | KP-1187 | Aug 03 | Sep 02 | $8,140.00 | #2279 | 5100 Parts Purchases | EC | Flagged: total doesn't match the purchase order ($7,940) |
Sample data. Your 25 come back with your vendors and your rules. Account suggestions use your chart of accounts once you share it; without it, that column is blank rather than guessed.
Questions about outsourcing your accounts payable
Is the 25-invoice sample really free?
Yes. No card, no commitment. It's how we show the work instead of describing it. If it isn't useful, you keep the spreadsheet.
What do I need to send?
25 recent invoices, any format, any vendors. Email them or drop them in a shared folder. If you want account suggestions on the sample, send your chart of accounts too. The messier the invoices, the better. That's where the verification earns its keep.
How does the data get into my system?
Two ways. For QuickBooks, NetSuite, Bill.com and Sage we push the invoices straight in. For anything else, you get a spreadsheet formatted for your system's import and upload it in one step. Either way, nothing changes about the software you use.
What happens when an invoice is wrong or unclear?
It gets flagged to you with a note and held. We don't guess on money. You decide, we finish.
Who is actually checking my invoices?
Our own team, trained on your vendors and your rules. Not a crowd marketplace. The same people see your invoices every day, so they learn your exceptions.
How fast?
Most invoices are verified and in your system the same business day.
Can you handle approvals and payment runs too?
Yes, as a second step. GL coding, approval routing, and payment-run prep are quoted once we've seen your flow.
What does it cost after the 25?
From $1.00 per invoice, verified, with a $750 monthly minimum. Month to month. Your exact number comes back with the sample.
Where is my data, and will you sign an NDA?
US cloud, encrypted in transit and at rest, access limited to the people verifying your invoices. Happy to sign your NDA before the call. Details in the privacy policy.
What if I want to stop?
Month to month. Your data exports clean if you leave.
Your first 25 invoices are on us.
Book a 20-minute call. We'll go through your process and set up the sample.